Office Management:
• Supervise and coordinate the day-to-day activities of the office
• Ensure that office facilities, equipment, and resources are well-maintained and functional.
• Manage office supplies inventory and place orders for necessary items.
• Oversee the cleanliness, organization, and general upkeep of the office environment.
Administrative Support:
• Provide high-level administrative support to BOD (Leadership team), Clients, departments.
• Organize company events, team meetings, training sessions, and other employee-related activities.
• Find and rent accomodations for expats when needed.
• Handle sensitive company information with discretion and confidentiality.
Communication & Coordination:
• Serve as a point of contact for internal teams and external vendors.
• Facilitate communication between departments to ensure smooth workflow.
• Respond to queries and requests from clients, employees, and vendors in a timely and professional manner.
• Manage communication channels, including emails, phone calls, and other correspondence.
Vendor and Facility Management:
• Liaise with external vendors (suppliers, contractors, service providers) to ensure timely deliveries and services.
• Manage relationships with service providers (cleaning, maintenance, office equipment, office service vendors).
• Ensure office infrastructure comply with company standards and security protocols.
• Closely working with Building Management to handle any office issues
Budget and Cost Management:
• Assist with managing office expenses and budgeting for office-related operations.
• Track and report on office spending to team lead, identifying cost-saving opportunities.
• Ensure compliance with the company's financial and operational policies.
Compliance and Documentation:
• Ensure the office complies with relevant safety, health, and environmental regulations.
• Maintain office files, records, and documentation in accordance with company policies and legal requirements.
• Assist with audits and inspections as required.

• Good English;
• Bachelor's degree in Business Administration, Management, or a related field.
• 03-05 years in office admin, with good knowledge of general administration, principles and office protocol;
• Proficiency in MS Office (especially MS Excel, MS Word, MS PowerPoint) and computer experience
Desired Skills and Attributes:
• Brilliant organizer with experience(s) in multi-tasking and prioritizing multiple assignments;
• Good negotiation skills;
• Able to work independently and as part of a team;
• Excellent communication skills, both written and verbal;
• Unparalleled flexibility with an open-minded;
• Leadership abilities, with a proactive approach to problem-solving;
• High level of professionalism and confidentiality;
• Strong attention to detail and commitment to accuracy;
• Time-management skills and ability to meet deadlines;
• Proactive with a good sense of responsibility and teamwork spirit;
• Familiarity with IT industry terminology and practices is a plus.